Responding to Social Media Buzz - Step #5 ==> Craft meaningful responses

What is a meaningful response? A meaningful response:

• Lets the person know they’ve been heard
• Let’s the person know who you are and that you represent the company
• Thanks the person for their feedback
• May ask for additional information (perhaps in a phone call)
• May attempt to offer an explanation and an apology

(The rest of this section refers to “blogs”, but that applies equally to vlogs, tweets, reviews, and so on. Whatever the Social Media is, you should respond to the Social Media using that Social Media. If the original contributor creates a video about you, then you should respond with a video.)

Here’s how you do it:

1. REALLY read the blog … Seek first to understand what is being written about you.
2. Keep your emotions out of your response ... Count to 10. Personal criticism – or in this case, criticism of the business you are standing in front of - is too easy to take to heart, and difficult to really listen to and understand. Put down your shields and defenses. Stay objective. Focus on the content, and get prepared to listen and enter into a productive conversation.
3. Seek first to really understand ... Perhaps your first response should include a variety of non-confrontational questions like: "Can you give me more details …”. Additionally, it should make use of appropriate Active Listening techniques such as restating key points, and asking permission to resolve the situation. Through asking and listening you should attain concrete and constructive details.
4. Accept the criticism ... No matter what, the criticism is somone's feelings - right or wrong - of your company’s performance. No matter whether you agree or disagree with the criticism, it is time to accept it, and get ready to respond. By letting go of your own resistance and resentment and becoming at ease with criticism and disapproval it is easier to learn lessons and comfortably assert your own perceptions.
5. Thank the person for the feedback ... This has a triple impact with your critic: (1) the critic hears that you heard them, (2) the critic's perspective of you is raised, and (3) it gives you an opportunity to "count to 10" again, and set up your questions.
6. Have a discussion about the issues ... Check your "Lecturer" hat at the door, and engage your critic in a conversation. Ask, listen, chat, discuss, with a focus on open-ended questions. Listen carefully to see if you can understand the problem, and then seek a solution together.

Responding to Social Media Buzz - Step #3 ==> Build out your Tactics

Now’s the time to get into the nitty-gritty of how you’re going to respond to Social Media Buzz. There are several points to consider.

• Brand your blog responses ... Your blog responses must reflect your brand, and must be from your brand. You must never masquerade as a third-party trying to shout the praises of your company. You must always be up front about who you are, and that you represent your company. But, you may not be the person who is actually responding to the Social Media. So, before you even write your first Social Media post, write up a description of the "persona" - the person and his or her personality and "voice" - that you want to respond to Social Media. For instance, if you are responding for a stodgy old bank, then your perona should use a greeting like "Good Afternoon", and always use full and proper grammar. On the other hand, if you are a mountain bike company, your persona should use all the right slang: "Hey dude", "shred", and so on. Everyone that is going to respond to Social Media Buzz must present this branded persona.
• Set a standard and branded greeting ... like “Hi There – It’s from ”. In addition, you might hyperlink your company’s website into the name each time.
• Define the name of your responder ... You have a choice to make here: for the sake of consistency, you may want to use the same "virtual responder" so that all of your responses have the same pen-name on them. The advantage of this is twofold – first off it is easy to search for and find your Social Media responses. Secondly, if over the years you end up with 3-4 people responding to Social Media, they can all respond under the persona's name like "Thanks, Ivy". On the other hand, you may want to use the names of the actual responder. The upside of this is that it is more personal.
• Find the Social Media Buzz … Blogs, Vlogs, comments, reviews, and so on - using Technorati, Google Blog Search, IceRocket, and other suitable searches and feeds. Set yourself up searches and RSS feeds so that it is easy to find Social Media Buzz in the future.
  
• Set up accounts … Each social media service typically has a defined account. By using an account, rather than an anonymous response you build a history on each social media service and also build credibility with people who follow Social Media.
• Staff and train your team … Assuming you get a team. Otherwise, perhaps you are training yourself.
• Join the conversation … Now you’re ready to get involved with social media. Search out good and bad feedback about your company, and get ready to interact with it.

Responding to Social Media Buzz - Step #2 ==> Set out your Strategy

Setting your strategy is an iterative process, which goes something like this:

• Listen to the conversation ... Before you jump in with both feet, find and read Social Media about your company and get an understanding of what those conversations are all about. Determine what the buzz is, and how much you need to be involved with it.
• Set some goals ... This is a tough thing to do, given that the metrics on Social Media are few and far between and it is even harder to see an immediate positive benefit to any responses. This is also the time and place to start doing one of the toughest things … drafting your business case. Take a look at the benefits and consider how you’re going to make or save money by responding to Social Media Buzz. Be cognizant that benefits will not magically happen overnight. They will take time to be realized, and consequently you should stage your benefit calculations over several months or years. Also, be careful not to overstate the potential benefits and costs savings. If you state that you will be able to cut your advertising budget by 50% as a result of improved Social Media Buzz, then your CFO will come calling in short order. In reality your benefits have to outweigh your costs only by a reasonable amount. Potential benefits might include:
• increasing positive buzz about your company (thereby driving up the value of your brand, allowing you to reduce advertising costs, and at the same time driving sales up),
• reducing negative buzz about your company (reducing the amount of time you need to spend defending yourself in the media, and the amount of cash you have to spend on PR),
• increasing your Organic Search Ranking by propagating relevant links to your own website (and thereby both driving more traffic to your site (hopefully leading to more sales), and saving advertising dollars), and
• operational improvements driven by keeping your ear to the ground (improving the engagement and brand loyalty of your customers, reducing advertising costs, and improving the utility of your product or service (which likely has a self-fulfilling effect of bringing more customers to your door)).
• Plan for success ... You will need to give Social Media care and feeding - Social Media isn't something you should step into once and back away from. You have to get into and stay in it. That means that once you determine how you will respond to good and bad social media and you will need to set aside time on a regular basis to participate in Social Media. You may even need to have staff in place to keep up with it. Even more, you may need to involve professionals to help you engage in social media. This is the time to draft up the second part of your business case. Now you will start to develop an eye for how much meeting your goals will cost. How many people will need to be involved in listening and responding to buzz? How often will you do it? How often will you need third parties? Be careful not to dig too far into too many details at this point. Focus on the “why” and not the “how”. You probably want to keep your plan to a few PowerPoint slides featuring big concepts, a couple of examples, and your high-level business case. Also, you might want a short-term and a long-term plan. Your short-term plan will look at the immediate future of Responding to Social Media Buzz. This may be a 6-month plan to staff up a team, create a library of responses, and so on. The outcome will be that you are in the game of Social Media. The longer-term plans may include how you may become involved in other types of social media, in creating your own company blog, or in creating your own customer forum. Put your short-term plan on the table. Keep your long-term plan in your back pocket.

Now for the final - and perhaps most complicated step, because it forms your "make or break moment" ...

• Sell the idea ... responding to Social Media as a representative of your company and brand can test your company's culture and its leadership. Before you do the “big sell”, you will need work the slow and soft sell to a variety of individual executives and your peers to ensure that you understand and are cautious of their concerns, and that they understand what you are setting out to do. To do this well means that you must not be married to your plan. You need to listen to the executives and adjust your goals and plan accordingly.

The Definitive Guide to Responding to Buzz in Social Media - #1 Commit Yourself

I've taken a few weeks away from blogging, but now I'm back into it and ready to write "The Definitive Guide to Responding to Buzz in Social Media". This guide comes from several pieces of research that I was doing back in the summer which looked at the best ways to respond to criticism in other fields. Taking that, and some of my own experience in responding to social media, I will be posting an 11-part guide which will give you the tools you need to respond to both good and bad buzz in social media. Join me now as we begin the journey...

#1 == Commit Yourself
As a BIG first step you must commit to responding to social media. To do that is a process in and of itself. But, first off you have to really decide that responding to social media is an important thing to do. You need to believe it deep down in your gut, and you need to be able to make others believe it as well.

To commit yourself means that you have to plan and execute actions that are really the next 10 steps in the responding process, which are ...

• #2 ==> Set out your Strategy
• #3 ==> Build out your Tactics
• #4 ==> Determine if you should engage
• #5 ==> Craft meaningful responses
• #6 ==> Reply based on the context
• #7 ==> Follow some basic etiquette
• #8 ==> Enlist your critic's help
• #9 ==> Create a response template library
• #10 ==> Bring in a professional when you need it
• #11 ==> Get metrics

Join me on the journey to Social Media Response happiness over the next couple of weeks. I'm looking forward to it.

Finding Buzz about you on the web

You've decided that you want to track and respond to social media - blogs and reviews - and you're getting things lined up to make that happen. Excellent.

Now, how do you find it?

There are (at least) four places you can go to start your search.

• Technorati
• Google Blog Search
• Nielsen BuzzMetrics' BlogPulse
• IceRocket

With each of these tools you can set up your search with your company's name (or even your competitor's name ... but I don't generally recommend responding to posts about them). Then you can set up an RSS feed so that you can easily watch for updates out there in the blogosphere.

Also - while the tools are always being updated, they may not do a very good job (if at all) of hitting social networks like MySpace or FaceBook. So you may need to search those separately. On top of that you may want to look for other feeds that are industry specific. For instance, if you are in the travel or tourism industry, you likely want to do a search of TripAdvisor.com.

Interestingly, each of these tools may bring you different results. So, you may want to start by using them all and then pare back to the few that seem to work best for you.

Finally - you may wonder if a given blog is worth responding to. One way to know is to look at the "authority" of the blogger. To determine this, head over to Technorati. They calculate authority by looking at all links from unique blogs from the past 6 months. That means your rank will change daily based upon your blog's activity for a rolling 180 days. The higher the authority, the more people probably look at the blog, and the more likely that the blog is worth responding to. However, just because a blog doesn't have high authority doesn't mean you should ignore it. It can always become the mouse that roared.

Bad Buzz - Handling personal criticism in an evaluation

In the search for "How to respond to bad social media buzz", I've touched on comparisons to Responding to a bad report card, and Handling a heckler. Today I'll look at another touchy point that has some similarities - Handling personal criticism in an evaluation.

My sources today included:

• EzineArticles.com, Five Steps For Handling Personal Criticism by Olimpio Zapanta,
• FashionSenseClub, Personal Image Services, Responding to Personal Criticism, and
• LifeHack.org, Handling Criticism: 6 Options to Get Through It by Thursday Bram.

Handling Personal Criticism in an Evaluation
One of the most stressful moments in anyone's life is the dreaded Annual Evaluation. We're all familiar with this drama where your boss & critic spends a half-hour filling out a report about you and then invites you into a private meeting where they terrorize you with their impression of your performance. Okay - so hopefully it isn't actually that way, but it would be hard to deny that it always feels like it is going to be that way.

No matter what, there will likely be some criticism of you in that Annual Evaluation. Criticism can either be helpful and constructive feedback which will lead to a performance improvement or help you climb to the next level, or it can be mean-spirited and destructive which will lead to a reduction in your motivation and performance.

Whether you think you deserve the criticism or not, here's how to deal with it:

1. Keep your emotions out of it ... Count to 10. Personal criticism is too easy to take to heart, and difficult to get into your head. When you are criticized, it is much easier to get defensive than to stay objective. But, getting emotional or defensive when hearing criticism tends to draw things out, give power to the critic, and eliminate your opportunity to improve and grow. So, when your boss criticizes you, "count to 10", focus on the content, and get prepared to listen and enter into a productive conversation.
2. Thank the person for the feedback. This has a triple impact with your boss: (1) the critic hears that you heard them, (2) the critic's perspective of you is raised, and (3) it gives you an opportunity to "count to 10" again, and set up your questions.
3. Seek first to understand. That's one of the Steven Covey "habits". Quite simply it means that you need to ask questions, and get your boss & critic talking - regardless of any feelings you may have that the criticism is inaccurate or unfair. Questions like: "Can you give me an example of ...?" or "What makes my work unsatisfactory?" are good starters. When your critic is answering, be sure you engage with your critic through Active Listening techniques such as good eye contact, an engaged posture, allowing the critic time and space to talk, restating key points, and non-confrontational questions. Through asking and listening you should attain concrete and constructive details. If you haven't already got it, you may even want to ask for the criticism in writing, or for your official evaluation to be amended. You might even write the criticism down yourself, and ask your boss to confirm it. One clear advantage of this is that it gives you a written and mutually agreeable foundation from which to begin improvement.
4. Accept the criticism. No matter what, the criticism is somone's feelings - right or wrong - of you and your performance. No matter whether you agree or disagree with the criticism, it is time to accept it, and get ready to respond. By letting go of your own resistance and resentment and becoming at ease with criticism and disapproval it is easier to learn lessons and comfortably assert your own perceptions.
5. Deal with it. After counting to 10, listening, and accepting, it is time to deal with the criticism from your boss. You have several choices to be made:
• If you have made a mistake, admit it, apologize and move on. Among other things this lets your critic know you've heard them, and avoids a fight about the problem.
• Give your side. Ask your critic if he or she is willing to hear your side of the situation, and if they are, say, "I see it differently" or "I remember it differently." Then tell your critic what you remember and how you feel. But, remember, don't become confrontational.
• Reject. Some bosses spend their days dreaming up ways to criticize you. We're all programmed to do it. Think about the volume of block-buster and mean-spirited reality TV that's on-air, and you'll know what I mean. Consequently some criticism is unfounded, unacceptable and filled with negative energy. In this instance, your choice might be to reject the criticism. Speak up for yourself-- you'll feel better. Of course you might also find yourself out looking for a new job ...
• Ignore or Divert. These are the good cousins to "Reject", and you may not find yourself looking for a new job right away. Simply ignore the criticism. Perhaps pretend you didn't hear it. Or, start with the topic they were beating you with, and then take the conversation to a new place. Either way, launch a new conversation where you're in control, not your boss. Of course, that behavior simply shows that you aren't really listening to your critic, and it may just show up on your next evaluation. The long-term impact is that you might find yourself looking for a new job ...
• Resolve valid criticism. Take steps to improve by setting a plan with the critic. This gives you an opportunity to ask for help through their support, extra training, other assignments, and so on.
6. Enlist your critic's help to monitor your progress. You need to actively change your behavior, and also to monitor your own progress as you work to act on criticism and improve. However, it is also important to ask your critic (boss) to give you ongoing feedback (and to seek it out if they don't). Be sure to let your critic know that you want to change and improve, but that you nee their help and feedback to help you do it.

So, for fun and improvement, here's a comparison to my guidelines for responding to bad social media buzz:

• Be careful - Absolutely. "Count to 10". Focus on the content, and get prepared to listen and enter into a productive conversation.
  
• Contest fraudulent / wrong comments - This is a choice you can make during the conversation, and only after you have asked questions and understood what the criticixm is. At that point you can choose to tell your own side of the story.
  
• Write a response - During a performance evaluation, you are typically engaged in a conversation. If you get into writing a response you've ratcheted things up a notch, and you should probably have a look at Monster or Workopolis while you're at it. However, the conversation of an evaluation should give you lots of time to ask questions and learn more about your opportunities to improve.
  
• Fix the problem & upload a proof (like a picture) to prove the fix - This step is highly parallel to responding to bad social media buzz. In a job evaluation you should set a plan to fix the problem with your boss and ask your boss to provide you ongoing feedback about your progress.
  
• Report findings back into the company - By involving your boss in your performance improvements your boss should be able to participate in and enjoy your success with you. Consequently your next evaluation should be half-written by the the time you get to it (and it should all be good).
  
• Participation becomes content - As in the last point, when your boss participates in the improvements, it is a no-brainer that your performance appraisal will reflect the improvements.
• Bring in a professional - This is aligned with ratcheting things up a notch and going to your HR department for help (if you can't get your boss to help you improve, and / or if the criticism is completely unfair. Alternatively, it may be aligned with getting additional training by taking a course.
  

To sum up, the model for dealing with personal criticism in an evaluation is very similar to the model for dealing with bad social media buzz.

Now that I've gone through all of this research over the last few days, I think that next week I'll update my guidelines and process for responding to bad social media buzz. Stay tuned ...

Bad Buzz - Yeah, I remember my first beer ...

In the search for "How to respond to bad social media buzz", I found a number of comparisons to responding to other social circumstances. Yesterday I blogged about the comparison of Responding to a bad report card vs. Responding to bad social media buzz. Today I'm blogging about a similar comparison of Handling a hecker vs. Responding to bad social media buzz.

Today's title reflects a famous retort by Comedian Steve Martin who in response to a heckler threw back "Yeah, I remember my first beer."

Handling a Heckler
Today my sources are:

• eHow.com by Blake Guthrie,
• Toast Masters by Mary Ward Menke, and
• Wikipedia, by a cast of thousands.

Hecklers heckle for a couple of reasons:

• Some people may just want to participate with the performer, or
• Some people want to to give them something to bounce off of and add humor to the show.
• Of course, the third reason is that they just may be so dumb and drunk that they don't know what they are doing :^)

You have to be very careful about how you respond to a Heckler. Generally, there are three ways you can respond to a Heckler:

• Ignore the interruption and continue,
• Use humor, such as good-natured joking, typically to land a well-placed insult that embarasses them into being quiet, or
  
• Ask them to behave or get out.
  

If you can't control the Heckler through these methods the Heckler can take control of your show, and ruin you!

If you choose to go the route of using humor, then it is critical that you:

• Study some of the greats ... Steve Martin, Andy Kaufman, Jerry Seinfeld, Rodney Dangerfield, and so on. Watch for their responses, and timing.
  
• Be aware of your timing. You can't be too slow, you can't be too fast. You have to allow an appropriate pause. You can't let it sit too long. Your response has to make it apparent that you have a sharp wit, and that the Heckler shouldn't re-arm and take a second shot at you. Your response should also not take over your show or presentation. It must be controlled. It must not be obsessive, but it should be really fun and also make other people think twice about heckling you.
• Have a stash of great comebacks and know how to improvise on them to fit the situation so it seems like you just made it up. Don't copy the comedic greats. Perhaps borrow from them, but don't copy. Also, practice your delivery. But ensure you keep yourself crisp. Every comeback line must seem fresh and spontaneous

The final approach is to simply call the person out, tell them they are rude, and ask them to stop or leave the show. If they won't do either, call on a bouncer to bounce the Heckler the heck out of there.

In comparison to the guidelines for responding to bad social media buzz:

• Be careful - Absolutely. Being careful is key, otherwise the Heckler will own you and your show. Same deal with social media. One badly placed response to a blogger, and you will live with your brand will be flogged on the web in perpetuity.
  
• Contest fraudulent / wrong comments - This is clearly different. In responding to a Heckler you want a one-way conversation. On the web with Social Media, you are trying to engage in a conversation.
  
• Write a response - While with the response to a Heckler you are trying to be inflammatory and make them stop talking, with the response to a Blogger you either want to engage them in a conversation or choose to ignore them. When you engage them your goal is probably to let them know you hear their problem and find a resolution that leaves them singing your praises. On the other hand, when I choose to ignore a Blogger it is typically because their blog is full of profanity or generally their credibility seems really low (that's a judgment call you have to make some times).
  
• Fix the problem & upload a proof (like a picture) to prove the fix - Well - it is kind of the same. When you are responding to a Heckler you fix the problem by making them put a cork in it. Okay, really, the two approaches are not the same. When you fix the problem in a response to bad social media buzz, you need to actually solve the problem and provide proof in a Blog response that the problem is fixed. You may even fix it so well that you blog about the problem and the fix on your own corporate site!
  
• Report findings back into the company - If you fix a Heckler, then the Heckler shuts up or leaves. When that happens it is important to make a mental note of how you did it. What you said, what your timing was, and what the audience's reaction was. Then repeat that in the future! Same sort of deal for responding to bad social media buzz. You should create a stock library of conversational responses that you can use to start your response to blogs. You will probably find a lot of similar social media buzz, and consequently you can customize and re-use responses that have already proved effective.
• Participation becomes content - Ever so true! You only have to think about Steve Martin's "I remember when I had my first beer," Rodney Dangerfield's "Hey buddy you oughta save your breath. You'll need it later to blow up your inflatable date, no offense, " or Jerry Seinfeld actually visiting a Heckler at work.
  
• Bring in a professional - This is parallel to joining Toastmasters or going to a stand-up comedian course to help you learn how to respond.
  

So, there we go, the model for dealing with a Heckler is somewhat similar to the model for dealing with bad social media buzz.

By the way, the Wikipedia entry is great because it lists 30 or more famous heckling responses - including the Steve Martin quote.

Bad Buzz - Aye carumba ... my kid's report card was awful!

In the search for "How to respond to bad social media buzz", I found a number of comparisons to responding to other social circumstances. If you consider a "social circumstance" an open conversation between people, and if it involves bad buzz then the circumstances are "just right".

Similar bad social media buzz situations may include:

• Responding to a bad report card,
• Handling a heckler, and
• Handling personal criticism in an evaluation.

Today I'll start with the "bad report card" scenario, and compare that back to the guidelines for how to respond to bad social media buzz. Over the next couple of days I'll also look at the heckler and the evaluation.

Responding to a bad report card
I'm a happy guy ... I haven't had this situation with my kids yet. Looking around on Google I found three good sites right away:

• Families.com, Nicki Bradley,
• SelfGrowth.com, Connie Hammer, and
• TheCuteKid.com, by Teresa.

To paraphrase the three articles, here's what they say to do when you do run into the bad report card:

1. Keep your response in check. Your first reactions to the report card - whether good or bad will have a major impact. If you see a bad grade(s), take time to respond. "Count to 10", even up to a full 24 hours! Think about your goal and your child's needs and feelings.
   
2. Reevaluate your expectations. Maybe your child is actually fulfilling his potential with the grade he got. Maybe you know that there are reasons that your child got that grade (e.g. maybe you aren't helping him wiht his homework). Consider your child's natural strengths and weaknesses and not just your desired strengths and weaknesses before forming expectations.
   
3. Think about the things that matter most to you and your child. Likely that is learning and progress, and not the ugly grade on the paper. Concentrate on the learning process and ask questions, like "What did you learn (in science, math, art. etc.) this term? What did you enjoy? What was the easiest thing? What was the hardest thing? Why do you think you got this grade? What do you think you could have changed or done differently? What do you want to work on next time?"
4. Have a discussion about the issues. Check your "Lecturer" hat at the door, and engage your child in a conversation. Ask, listen, chat, discuss. Again - more open-ended questions like: "Are you having problems with the subject matter? How do you get along with your teacher? How do you get along with your classmates? What are your tests like? How do you think you could do better at them?" Listen carefully to see if you can understand the problem, and then seek a solution together.
5. Meet with the teacher - ideally in person, and ideally with your child along for the conversation. Stay objective in this conversation, and keep your emotions in check. Discuss what the teacher views as the problem and compare this with what your child views as the problem. Ensure you have a meeting of the minds on the reasons for the bad grades. You might even ask the teacher to provide you with updates on how your child is doing in order to help everyone evaluate progress and avoid future surprises.
6. Solve the problem. Set a plan, based on your child's input, his teacher's input, and your input. Ensure your child is doing the work and homework he is supposed to do (and help him schedule & do it), adjust your expectations, hire a tutor or get extra help from the teacher. Also, get feedback regularly from your child and from his teacher.
   
7. Discuss and consider natural or logical consequences. The natural consequence of not having good grades is ... bad grades. While a parent may be tempted to remove important things from a child's life - such as activities, toys, and so forth in order to "punish" the child, or "encourage him" to work harder, these consequences are not directly tied to bad grades. The best natural consequence is likely to set aside time each day where your child site down and do & review their homework each night. Sometimes this may mean cutting back on activities and play time.
   
8. "Start Anew". Wipe the slate clean, with your new expectations and goals - and more importantly your child's goals. Focus on your child's positive personality traits that you know will carry them well into the future. Boost your child's confidence by telling them that they can do it and then help them achieve it.
   

In comparison to the guidelines for responding to bad social media buzz:

• Be careful - That's the "Count to 10" step.
  
• Contest fraudulent / wrong comments - That's part of the "Have a conversation" step. You may need to ask some questions in order to contest an inaccurate comment.
  
• Write a response - Again, part of the conversation. Ask for more details if you need them, and even ask that the blogger contact your customer service department directly (you probably don't want to have a heated conversation in the open public domain of the internet, and you probably also don't want to give out your own contact information).
  
• Fix the problem & upload a proof (like a picture) to prove the fix - That's the step related to "Solve the Problem".
  
• Report findings back into the company - These are the "natural consequences". When you report back into the company, people get to hear real-life stories about your customer's experiences, and the fix that makes everyone happier. This will reinforce the fix
• Participation becomes content - This correlates with your first reaction to the report card. Becoming a tempest in a teapot will only sour your child's image of you. Writing a bad blog response will sour your brand.
  
• Bring in a professional - This is parallel to hiring a tutor to help you.

So, there we go, the model for dealing with a bad report card is similar to the model for dealing with bad social media buzz.

Responding to Buzz

(I unintentionally took a week off. But, now I'm back.)

I didn't know I was doing it, but some time ago I did an experiment in responding to buzz (both good and bad) in social media - including blogs and reviews. At the time, I drew up a list of guidelines to use when responding. The experience was fun, and the results were very positive.

As part of my "series" on responding to buzz, I did some poking around to update my list of guidelines. My research took me through a wide variety of business sites, consultants, educational, and miscellaneous sites.

To summarize my findings ... Responding to social media buzz requires an honest, polite, actionable and timely approach.

In general ... you must:

• Sell the idea ... Company culture will be tested - Determining that you are going to start responding to social media may test the culture of your company. Are the executives willing to let you respond to social media? Ensure you understand what you are setting out to do, and find a great way to sell that it needs to be done.
  
• Join the conversation - Get involved with social media. Search out good and back feedback about your company.
  
• Be responsive - Respond. Participate. Do something.
  
• Be honest - Make sure you tell the truth in your responses. If you say you are going to do something to research and follow-up on the post ... DO IT.
  
• Be timely - Find and respond to blogs and reviews quickly.
  
• Be human - Don't respond with legalese, process documents, and gobbledygook. Respond as if you are part of a conversation.
  
• Acknowledge Consumer’s experience - If the consumer says something happened. Believe it. Good, bad, or otherwise. Let the consumer know you believe it.
  
• Do not offer a bribe (e.g. a gift certificate for their post) - Keep things open and honest. You must not "pay" for a post either in advance or afterwards, regardless of it being good, bad, or otherwise.
  
• Give Social Media care and feeding - Social Media isn't something you should step into once and back away from. You have to get into and stay in it. That means that once you determine how you will respond to good and bad social media, you will need to set aside time on a regular basis to participate in Social Media. You may even need to have staff in place to keep up with it.
  

When dealing with positive feedback, the additional guidelines are pretty short and sweet ...

• Thank the blogger for the positive feedback - Say thanks. Keep it short. Reference your website with an actual link, and ideally deep-link to a page on your site that is relevant to the blogger's post.
  
• Remember that the blog or review belongs to the blogger - The blog isn't yours. Don't resort to using it as your advertising forum. Say thanks, reference your site, and get off the blog.
  

Now, for the tough stuff. Dealing with bad reviews in social media provides you with a make or break opportunity to build many new brand champions, or create many instant enemies. Good luck to you. Here's a short list of guidelines.

• Be careful - Be really careful about what you are wading into when you start firing responses out onto the internet. Escalation and communication expands rapidly online. Especially when your response ends up making you look stupid.
  
• Contest fraudulent / wrong comments ... If you have proof of inaccuracy - I heard of a hotel chain who had their pool lambasted on TripAdivsor.com, with a picture of a hotel pool full of slime. This was a surprise for the hotel chain, since they didn't have a hotel pool at that destination. So they were able to easily contest the review, and TripAdvisor removed it.
  
• Write a response - Let the blogger know that they've been heard. Acknowledge their feelings. Let the blogger know what action you are going to take (and really take it).
  
• Fix the problem & upload a proof (like a picture) to prove the fix - Imagine that it was really your hotel whose pool caused a wave for a customer. Your response should be to explain the problem, explain what the fix is, and describe that it's all better now (e.g. Our most humble apology ... Our pool filter was broken ... We fixed it as soon as we got the new part ... It looks great now and the water is crystal clear.)
  
• Report findings back into the company - Don't stop at your discussion with the blogger. Ensure you have the ear of your company through a well-placed executive who can help to take action in order to eliminate problems in the future.
• Participation becomes content - Remember, that whatever you write becomes part of the fabric of the web. It will start to show up in searches all over the place. You want to be sure that your content reflects your brand for the long-term.
  
• Bring in a professional - If responding makes you uncomfortable, or if the bad review is a really hot topic, then you should bring in someone who can handle it for you. Google it, and you can find lots of people who can help like Hill & Knowlton.
  

Finally, one thing you can be sure of is that someone on your Executive will demand metrics. Social Media Metrics are very hard to produce. Even if you can find some that satisfy a VP or an EVP at a point in time, that snapshot will likely not demonstrate full benefits of Social Media. On top of that, at the point where you manage to alleviate negative buzz with great, honest, polite, actionable and timely responses, the metrics won't ever reflect this.

Go and be social!

By the way, in the next few days I'll give you some hints on how to find social media buzz. Check back often ;^)

Web advertising builds brands ... and I believe it

OPA study demonstrates Web advertising builds brands :: BtoB Magazine

A recent study by the Online Publishers Association (performed by comScore, and called “The Silent Click: Building Brands Online”, but not available until June 25) indicates that online advertising builds brands.

Now you might think ... "Hmmm, that's not too surprising. A study by the Online Publishers Association shows that there are deep benefits to online advertising." But, I believe it - and more than just from a potentially biased survey - but from real-life experience. At my last job I initiated online banner advertising, and advertising through behavior-based advertising networks. Not too surprisingly people who were exposed to our ads were exposed a lot (and for very little $$ relative to traditional media). The results? When ad recall was evaluated across media (TV, radio, newspaper, out-of-home, and online), the TV ads had the highest proven recall. But only a bit behind were our very simple and cheap banner ads. There was a huge space beteen those two media and the next (newspaper).

The lesson? Online media is a very important part of a branding effort, and must align tightly with all other media, including:

• TV,
• PR,
• Radio,
• Newspaper,
• Out-of-home,
• Etc..

Did you know that March 14th is "Pi Day"

Think about it ...

• March the 14th is the 3rd month and 14th day (3.14)
• Pi is that mythical number associated with circles 3.14159265 ... (typically referred to simply as 3.14).

March 14th also just happens to be Einstein's birthday (coincidence ... I think not!).
Apparently the big celebration is officially at 1:59 in the afternoon. Shouldn't it be 1:59 in the morning on March 14th? That might be better, then the party could start on the 13th!

Why is this interesting to the average web marketer? Well - take a look at Google's heat meter on the hot-ness of queries for "Pi Facts". It's on fire!
(That's as of about 1opm mountain time on March 12th, 2009. There are still 2 days to go.)

And, that's not the only "pi" term that is burning up the Google rankings:

• "Pi Facts" are currently#7
• "Pi Jokes" are #13
• "Pi Digits" are #15
  
• "Pi Poems" are #16
• "History of Pi" is #19
• ... and so on!

Google "Pi Facts", and the rest of those terms. You'll find that virtually no one is bidding on those terms. I'd buy them up over the next 2 days if I sold:

• PCs
• Pies
• Educational Supplies (like those giant wooden compasses they used when I was in Grade 6 ... do they still use those?)
  
• Party Supplies
• ... I'm sure there are more great ideas!

Sticking with the concept, I wonder what other "trivial" days there are out there that would be a fun opportunity to win with relevant and cheap search engine marketing?

(Here's a link in case you want more information about Pi Day.)

Reuters reports that the Seattle Post-Intelligencer may shift to online-only

The Seattle Post-Intelligencer may become the first large newspaper publisher to dump the newsprint and become e-only. Reuters reports that the newspaper's print edition may be shutting down.

Hey - Winnipeg Free Press and Ottawa Citizen ... are you paying attention?

Customer Satisfcation Survey -- Up & Running on MarketGoGo.com

Thanks to the good folks at iPerceptions and Avinash Kaushik, I have put a customer satisfaction survey on the Market GoGo website.

Why is customer satisfaction important to measure through a tool like the 4Q survey? You may already be using an analytics program like Google Analytics, WebTrends, or Omniture. These will tell you how people surfed around on your site, but they won't tell you what they were trying to do, if they achieved that, and what would have helped them better. A good customer satisfaction survey will. Subsequently, that will help you figure out what changes you need to make to your site to help you ensure that your site achieves your goals.

While the 4 free questions will suit my needs for now, a bigger or more complex organization will probably want to be able to ask a few more questions. That's where iPerceptions can offer you a more customized solution that will provide even better information.

What's it like? Check it out at www.MarketGoGo.com.
(You may have to surf around a bit on the Market GoGo site to find it, as it pops up randomly.)

Narrowed Focus

It's been a few days since I posted. Apologies to everyone who follows this regularly. Thanks for following me as a matter of fact!

I've been busy working on a web tourism marketing report for a client, so I haven't had a chance to get to my blog or site.

Yesterday ... I updated Market GoGo.com.
Now I'm only focusing on three things:

• Brand Audits,
• Web Marketing (advertising, sales, & service), and
  
• Marketing Project Management.

Now, the site still needs to be made to look better and do more things ... but that's all just part of the ongoing maturity process for the site. While my focus is on the business and brand strategy behind Brand Audits, Web Marketing, and Marketing Project Management, I'll admit I'm no artist or technical wiz in terms of actually putting a site together. So, part of updating MarketGoGo.com is the journey of learning more about how a website actually goes together.

Free Surveys

For my latest client I have been looking into analytics tools. There are two kinds of Web Analytic Tools that are important:

• Traffic source and path analysis - Tools like Google Analytics, Omniture Site Catalyst, and WebTrends
• Direct survey data - Tools like iPerceptions and ForeSee Results which allow you to actually ask the customer about their experience on your site and how successful they were in completing the task they set out to when they hit your site.

The iPerceptions team pointed me to www.4qsurvey.com - which is a project by Avinash Kaushik and iPerceptions - that will provide you a free survey solution that allows you to ask 4 set (but somewhat customizable) questions.

I love the idea. It even fits with one of my Marketing Trends for 2009.
In fact, I loved the idea so much that I'm implementing it on my own website! Check it out at www.MarketGoGo.com.

Will the web kill TV advertising?

There is an enormous trend of people sitting in front of their TV and surfing the web at the same time. What happens when people do that? Well, they tune out the TV and tune into the web. So, if you're TV ad is running at that time, is it irrelevant?

• Yes it is.
  
• No it isn't. Your TV ad is a huge lever to getting the web surfer to interact with your brand and to take action on your TV ad's call-to-action in ways that were previously impossible. But, you have to do it right, and it has to be worthwhile for your prospect.

If I were making a TV for the Web Surfer, I'd:

• Call it out loud and clear at the start - Maybe start with an actor knocking on the TV screen, and calling out "Hey you. Yah, you, surfing the web while you watch TV. Watch this for 20 seconds."
• Provide a great hook to get people to the site. A mystery. A problem.
  
• Give a simple URL.
  
• Show the URL for a long time.
• Buy similar URLs that are mis-spellings.
• Put up a great and tightly integrated interactive micro-site that is more than just simply the TV ads.

A recent example that I experienced a couple of days ago ... I was watching TV and writing this blog, and a weird ad came on featuring "Soprano-sytle" gangsters. They come up to the TV screen and peer in at you. It gives you an awkward feeling. The ad is all quiet. At the end, there is a URL that is up for a long time that says "www.peerintoasoul.ca". What could I do? I had to satisfy my curiosity and go look at the site. It turns out the ad is for the new Kia Soul. The micro-site is not bad, but probably could have had a lot more for their target market to play with - such as a "Design your own Soul".

As with any critic, I could criticize a number of other things, but hey ... those who live in glass houses. Anyhow, I generally like what Kia did with the integration of the TV campaign and the Microsite.

Thank you Forrester Research! U.S. e-commerce comeback seen by 2010

Reuters reported last week that a Forrester Research report indicates:

• E-commerce in the United States is expected to climb back to last year's levels by 2010 after experiencing slowing growth in 2009 due to the recession, a research group said on Monday.
• Online sales in 2010 could reach approximately $176.9 billion, representing 13 percent growth, said Forrester Research in its five-year e-commerce forecast.
• Last week, the group released data saying the online retail channel was expected to grow 11 percent to $156 billion in 2009, below the 13 percent growth seen in 2008, and the 15 percent growth it had earlier predicted for 2009.

Historically there have been few recessions that have lasted for much more than a year. So, get ready for next year now! It's a GREAT time to figure out your e-commerce strategies and put them into action. Service providers are hungry for your business, and your competitors may be battening down the hatches rather than setting sail.

Have a look at Market GoGo's website to see how we can help you get your e-commerce ship in order.

Trends for 2009: #17. Balancing that Budget - Looking for more bang for the buck

Here it is early February, and I'm still harping on the "top 10 marketing trends for 2009". In fact, I'm up to #17 today. If I keep this up it will December, I'll be around trend #180. AND, I'll be dead on. I promise. I'm nearing the end of my "Trends". There are only about four more to go.

Today's marketing trend has probably already hit home hard for most Marketing departments. Interestingly, back in 2008 I blogged that most Marketers didn't expect their budget to change substantially in 2009. That was based on a number of surveys and reports from respected organizations. Ha-Ha. Was that ever wrong.

At the time the studies showed that 30% of marketers expected their budgets to increase, 45% expected them to stay flat, and 25% expected their budget to drop. I bet by now it is more like 25% hope their budget will stay flat, while the other 75% are facing the actual drop and claw-back from their friends in Finance.

In 2009 successful Marketers will need to become really creative to balance their advertising budgets and achieve results. This will mean the need to become innovative and take some risks. Where is the best place to do that?

• TV? Too fragmented and too expensive.
• Newspaper? Dying media.
  
• Out-of-home? Hmmm - only if you can cut through the clutter with something creative
• Digital video boards? Maybe. These are relatively new and definitely draw in eyeballs.
• Radio? Maybe. If your product or service suits it and you can cut through the noise.
• Direct Marketing? Yes - but do it tastefully, and only do it to your existing customers. Don't go out prospecting. Remember, you must offer value to your existing customers, and there must be a clear call to action.
  
• Stunts? Could be a great way to really innovate in 2009. But, be sure to be original and not come across as a terrorist threat!
• THE INTERNET? OH YAH! There are lots of opportunities to be successful with online advertising. Done well, virtually any type of online advertising will work. Be sure you know what you are attempting to achieve, how you are going to do, and then be sure you do it right technically. Everything from the beaten down banner ad, to simple Google text ads, to a video contest on YouTube can work wonders. Plus, it can be very cost effective and it can be measured.

What is a Marketer to do in 2009? Strategies to follow include:

• Innovate. Don't do what you did last year in the misguided hopes that is could work in 2009. You have less money to play with. Figure out new and interesting ways to get your prospective customer or your existing customer to pay attention to you.
• Integrate your campaigns. If you are insistent on doing old media, make sure that you find great ways to integrate your campaigns across media. Also - integrate them tightly with an interactive new media element. For instance, the media should all simply include your website. Or, maybe it should direct people to sign-up for a contest on your site - which will also help you to create an opt-in email list.
  
• Look for opportunities to do Direct Marketing tastefully to your existing customers. Make sure you catch their attention, make sure you give them real value in your offer, and make sure you have a solid call-to-action.
• Consider (legal) Guerilla Advertising Stunts that will catch attention and give you loads of free and positive publicity.
  
• Try out lots of things on the Internet. If you don't know how, then engage an Advertising Agency or a Marketing Consultant to help you learn more about "how to" and then "what to". (Enough said.)
  

Will I be right? The year will tell!

• Follow this blog and watch for the next marketing trends I'm forecasting for 2009.
• Feel free to contact Market GoGo to discuss this further.

Trends for 2009: #16: REAL Engagement: Marketing is something you must do with your customer

In the "old days" (okay, this probably refers to last year for 98% of companies, and little more than 2 to 3 years ago for the remainder) - marketing was something you did to your customers. Maybe you figured out who you were going to sell to and what they needed. You built your product and maybe you tested it on some of them. Then you figured out your pricing and put together fancy TV, print, and radio ads, and you went to battle. You advertised the snot out of your product and hoped that prospects would have a look at your product and become actual customers.

Welcome to 2009.

• No doubt by now you've heard of Facebook, MySpace, LinkedIn, and several other networks (albeit, last year I sat at a table with a VP of Sales for an Airline who said: "Facebook, what the f*** is Facebook").
  
• You may have researched a product online and read a review about it, and that may have given you the confidence to actually buy it. If you've planned a trip in the last 3 years you've most likely checked out your destination and hotel in TripAdvisor.com.
  
• If you own an Apple product or a Dell product and you needed product support, you may have hit their forums and found support in droves - not from the companies themselves, but from their advocates (i.e. other customers like you who participate in the forums and are only too happy to help you get the best use out of your computer).
  
• Maybe you've been in Starbucks lately and have used one of their new and nifty little green stir sticks. Where did those come from? From "MyStarbucksIdea.com". That's their social site where Starbucks customers can go online and give Starbucks their best ideas.

The message is clear. Customers don't want to be marketed to anymore. In fact, they won't be marketed to anymore. Customers demand that you engage with them. I mean really engage with them. No wimpy newspaper ads. Get out there on the internet where your customers are and where they are talking about you!

• Build a blog that your President and Executives write on regularly with real comments and stories (a great opportunity for brand building).
• Read and respond to blogs and reviews about your products. Do it like you mean it. If someone complains, dig into their complaint and resolve it.
• Create a review site for your product and make sure people can find it on your site. Participate in those reviews actively. Get your product managers, product designers and even your operations personnel to respond to reviews. Thank people for good feedback. Thank them for suggestions. Take those suggestions to heart and change your product to suit your customers better.
  
• If your product is represented on other sites retail with reviews, get access to those reviews from your retailers and dig into them. Participate in each retailer's forum if they will let you, or feed them answers to help them participate. Use the gold nuggets you get from your channels.
  
• Use your reviews in your ads. Get permission from reviewers to use their comments in your advertising. There is nothing like a great testimonial to help move a prospective customer into being a paying customer.
• Create forums for your customers so that they can discuss your product. You are likely to learn more from this "live focus group" of real customers who are really using your product than you will in thousands of test cycles. Again, be sure to participate and fully engage in the conversations as open and honestly as possible.
  

So, what's a Marketer to do with Social Marketing in 2009? Strategies to take on include those listed above plus a couple of extras:

• Look at advertising opportunities on Social Media sites. There are several advertising agencies and advertising networks who can probably help you do this very effectively and cost-efficiently.
  
• Build a public company blog.
• Build secure internal focused blogs and forums to allow your employees to engage with the company and to allow you to learn more about the delivery and branding of your products.
  
• Read and respond to blogs and reviews about your products.
  
• Create a review site for your product on your site, and participate in it actively.
  
• Get access to reviews about your products from your retailers.
  
• Read public reviews about your competitors product and discern from that a certain amount of competitive analysis.
  
• Use testimonials from reviews in your ads.
  
• Create forums for your customers so that they can discuss your product.
  

Will I be right? The year will tell!

• Follow this blog and watch for the next marketing trends I'm forecasting for 2009.
• Feel free to contact Market GoGo to discuss this further.

How big is the web?

Want to expand your worldwide marketing reach? You better be marketing on the web!

comScore has just announced that the Global Internet Audience has just surpassed 1 billion Visitors. ONE BILLION. That's a big number.

That number includes people 15 and over who accessed the internet from home or work in December 2008.

1 billion definitely is a big number. But a bigger number is the world's population at 6.756 billion people. Many of the 5.756 billion people who don't currently have access to the internet are in developing countries, and don't have access to fancy computers or high-speed connections. However, watch for many more people to come online in 2009 as the internet continues its trek into hand-held devices with wireless access (including cell-phones, PDAs, and the new cheap netbooks.

If I were to bet an advertising dollar on where to place ads, I'd look at the most popular web properties, which include:

• Google Sites, visited by 77% of the total internet audience
  
• Microsoft Sites, 64%
• Yahoo! Sites, 56%

Additionally, I'd look to some of the top entities that support online advertising. Among those, I've worked with that I've had very good results from:

• Google (duh ... almost everyone should have this as their #1)
  
• ValueClick Networks
• Tribal Fusion
• 24/7 Real Media (which I believe recently changed some of its services over to the Outrider brand)
  
• Casale Media (my experience is that these are great people to work with!)
  
• Burst Media

Want some help planning or tuning your own Online Marketing for those 1 billion surfers who you are hoping find you? Contact Market GoGo now to get started.